Due to some confusion surrounding school
policy on the issues of excusable absences, tardies, and proper
procedure, TCHS wishes to make very clear the expectation.
Please contact TCHS at 255-7781 with any questions, or
email our attendance clerk directly
Copied directly from Trimble County High
School’s Student/Parent Handbook 2009-2010:
Good Attendance is necessary for students
to take full advantage of the educational opportunities offered
by Trimble County High School.
Good attendance is a sign of responsibility – a
characteristic that both colleges and employers seek.
For these reasons, Trimble County High School must make
provisions that will encourage good school attendance.
Students are expected to be in each class
every day. However,
certain circumstances may cause a student to be absent.
Excused absences for which school assignments may be made
Illness of the student.
Death or severe illness in the
student’s immediate family (parents, siblings, or grandparents).
Other valid reasons as determined
by the Principal.
absences require a written explanation within 2 days of the
student’s return to school.
The absence will be considered unexcused if a written
explanation is not provided within this time.
The principal may allow special
cases through prearranged agreements.
The principal or counselor must fill out a prearranged
trip form five (5) days prior to the trip.
Prearranged trip days can only be excused if the student
is within the attendance policy.
After excused absences are exceeded, prearranged trips
will neither be approved nor excused.
Senior college visits must be
scheduled through the attendance officer and the student must be
eligible to attend the college.
A maximum of two (2) days may be used for college visits.
To be excused, the student must present to the attendance
officer an official document from the college verifying that the
visit took place.
NOTE: A maximum of 10 absences may be
excused with a note provided by the student’s parent/guardian.
After those 10 absences, a doctor’s statement is
Again, the absence will
be considered unexcused if a written explanation is not provided
within 2 days of the student’s return to school and the student
will not be allowed to make up assignments.
Unexcused absences for which school
assignments cannot be made up include:
Failure to return written
verification of the absence
Suspension from school.
Reasons deemed invalid by the
On the 4th unexcused absence,
disciplinary action will be taken.
Each following unexcused absence will also result in
MAKING UP EXCUSED WORK
Students will be allowed an opportunity to
make up work missed as a result of excused absences.
The following procedure should be followed:
Provide the attendance clerk a
note upon return to school.
Pick up the assignment make-up
sheet from the attendance clerk.
Collect the work from each
teacher – before school,
after school, and/or between classes.
Complete all work and return it
to the teacher within two (2) school days of returning to school
or by special arrangement with the teacher.
Schedule appointments to make-up
missed tests, lab activities, computer research/activities, or
These appointments will be scheduled before or after school.
If a student is going to be absent more
than 2 days, please request assignments through the front office
or via email before 8:15 A.M.
Teachers will complete the request during their planning
TARDY TO SCHOOL
Students arriving after 8:25 A.M. are
considered tardy to school.
Students that check out early, missing less than sixty
(60) minutes of instruction, are also considered tardy according
to the Kentucky Attendance Policy.
require a written explanation upon the student’s return to
school. A tardy
will be excused or unexcused for the same reasons as absence.
On the 4th unexcused tardy, disciplinary
action will be taken.
Each following unexcused tardy will also result in
Any student who has been absent from school
without valid excuse for three (3) days or more, or tardy
without valid excuse for three (3) days or more, is truant.
Truancy letters will be issued by the school once a
student has accumulated 3 or more unexcused absences or tardies.
KRS 159.150 states any student who has been reported as
truant two (2) or more times is a habitual truant.
(This means any student with 6 unexcused absences or 6
unexcused tardies is a habitual truant).
The County Attorney or Court Designated Worker will be
notified once a student has become a habitual truant.
Cancellation and Delay
During the school year, it may
be necessary to dismiss school early or cancel school due to bad
weather. Parents and students will be informed by the following
radio or television stations: WHAS Radio, WHAS TV, WLKY TV, WAVE
TV, all in Louisville, and WQRX Radio in Madison.
If the weather becomes severe
during school day, and school will be dismissed early, an
announcement will be made in advance of dismissal time. If
school will be closed for the day, the news media will be
informed by 6:30 a.m. of that day. Announcements will also be
made if school will be delayed for one or two hours. On any
delay schedule, the school day would end at regular dismissal
Important School Information on
Transportation, enrollment, etc.
There are various policies and procedures
parents and guardians need to know to assure a successful year
and to make it easier for school personnel to carry out their
Transportation: The school’s transportation department
provides students with the best equipment and drivers and with
the safest program possible. The following regulations must be
• Students must
arrive at bus stop five minutes before arrival of school bus.
• Students are
expected to ride their assigned buses and are not permitted to
switch buses without school authorization.
• The routes are
now set, and students should return home at about the same time
each day. An authorized adult must be at the bus stop to
accompany home preschool, Head Start or kindergarten children.
If the driver does not see someone at the bus stop, the child
will be returned to school for safety measures, and the parent
is required to come to school to pick up his or her child.
Bedford and Milton elementary students are to be picked up in
front of the school, and Trimble County Middle School students
at the back entrance.
Students enrolling for the first time in Kentucky must have
physical examinations and show proof of that on a Kentucky
School Health Form. In addition, state law requires all sixth
graders to have physical exams and proof of
measles/rubella/hepatitis B immunization
Dresses, skirts and shorts above mid thigh length are not
permitted, as well as tank tops, spaghetti straps and strapless
tops, and clothing containing vulgar or sexual innuendoes. Shoes
must be worn at all times; open toe shoes are not permitted,
including flip-flops. Clothing not covering the midsection is
not permitted. Clothing must cover undergarment and pants must
not drag the floor. Extreme unnatural hair colors, makeup,
jewelry or body piercing (other than ears) are not allowed. No
hats or bandanas unless a special day is announced.
Schools must have on file a signed form from a parent or
guardian giving school personnel to administer prescribed
medication to students. A separate form must be filled out for
each prescribed medication. Also, no more than three doses of
over-the-counter medication (Tylenol, Advil, Aleve, Tums, etc.)
are allowed in a school year. If more needed, school must have
physician’s written consent.
Students are to obey district and school rules and regulations
on discipline; otherwise disciplinary action will be taken and
could lead to dismissal or expulsion.
School meal prices; eligibility
requirements for free or reduced
Schools take part in the National School Lunch/Breakfast
program. Meals are served every school day.
breakfast are 95 cents at elementary schools and $1.00 for
middle and high school students. Lunch prices are $1.70 at
elementary schools, $1.80 at the middle school and $1.85 for
high school students.
school packets include applications for free or reduced prices
for school meals. Children whose households receive Food Stamps
or K-TAP, or are at or below household income as outlined in the
application, are eligible for meal benefits. In addition,
foster children, migrant students, homeless students and
students from WIC households may be eligible for free meals.
students are allowed to charge for breakfast, lunch, milk or
juice for a maximum of three days, according to district policy.
A record of charges is kept in the computer and the student is
informed each time a charge is posted to his or her account. All
charges must be paid within two weeks. No charges are allowed
the last two weeks of the school year.
Should it be
necessary for a student to charge for more than three days, the
parent must call or send a note to the school principal or
cafeteria manager to make arrangements for the charges and
payment. Notices for unpaid charges are sent home twice a month.
County High School Student Handbook Highlights:
• Academic grades
will be based on the following - 50 percent for assigned daily
work (participation, class work. Homework, discussion, quizzes
and special projects. 50 percent for test scores (formal exams,
performance events, writing portfolio entries, special
projects). Semester exams will account for 20 percent of the
• Student fees
will range from $4 for textbook rental to $30 for art class
supplies. Other fees are spelled out in student’s registration
During the instructional day, students shall not be permitted
to use telecommunication devices. The instructional day lasts
from 8:00 a.m. until 3:00 p.m. Students may possess these
devices, but shall keep them in a locked locker for use once the
instructional day ends. “Telecommunication devices” include but
are not limited to: paging devices, iPods, cellular phones, and
mp3 players. When students violate this prohibition, they shall
be subject to disciplinary action, including losing the
privilege of bringing the device onto school property. In
addition, an administrator may confiscate the device, which
shall only be returned to the student’s parent/guardian.
1. Students are responsible for keeping up with devices they
bring to school. The District shall not be responsible for loss,
theft, or destruction of devices brought onto school property.
2. Students shall comply with any additional rules developed
by the school concerning appropriate use of telecommunication or
other electronic devices.
3. Students shall not utilize a telecommunication or similar
electronic device in a manner that would violate the District’s
Acceptable Use policy or procedures or its Code of Acceptable
Behavior and Discipline.
• Each student
will be assigned a locker and may rent a lock from the office
for a $5 fee. All other locks will be removed from the locker.
Because of increasing enrollment, underclassmen will be asked to
share a locker.
• The school
district’s disciplinary code will be enforced at all
school-sponsored, supervised and endorsed functions, trips and
activities, whether on or off school grounds.
• Students are not
allowed to bring to school firearms, knives, or any other
dangerous instrument. Violations may lead to suspension or
expulsion, in addition to notifying law enforcement officials.
• Student are not
to possess tobacco products on school property, school buses,
and at school-sponsored functions. Also, alcohol, drugs and
other controlled substances are prohibited on all school
property, including buses, and at school-sponsored functions.
• Students driving
to school are to observe certain regulations, which are also
defined in student’s registration packet.